We encourage the submission of surgically relevant Basic Science papers, Scientific papers, Clinical Research papers and well conducted Audit studies, with good clinical/training relevance. Case Reports will not normally be considered, unless of exceptional quality or interest and should normally contain a series of patients and add new information or experience. All papers should follow guidelines for scientific publications.
Abstracts should include the following sections: Objective, Methods, Results, and Conclusions. These headings must be used, and the abstract submitted as four paragraphs under these headings. Abstracts are to be submitted as text and tables only (ie. no figures, or diagrams). The text should be no longer than 250 words and fit comfortably on a single page of A4 using 12-point font. As the abstract will be judged anonymously, the text must not reveal the institutional affiliation.
Abstracts will be scored and all submitted papers will be eligible for the prizes. The review process will result in the abstract being accepted or rejected on the basis of quality. The judges will select the five highest scoring abstracts for oral presentations, and the next highest scoring abstracts for poster presentation. Please indicate at the top of the abstract if you wish to be considered for oral presentation by stating “Please consider this abstract for oral presentation”, or alternatively, “Please DO NOT consider this abstract for oral presentation”.
Please ensure that the abstract has been seen and agreed by all of the named authors before submission. All authors have a responsibility to ensure that the data submitted is accurate, and is not extrapolated. General advice about authorship, conflicts of interest, redundant publication and patient confidentiality in medical publishing can be found on the British Medical Journal website at http://bmj.com/advice. Commercial support and industry involvement must be clearly stated
GUIDANCE ON ORAL PRESENTATIONS
- You will have 6 minutes for presentation, followed by 2 minutes of questions from the audience, including students and consultants
- Please prepare your presentation on Microsoft Powerpoint
- Please prepare slides using the same headings as the abstract: Objective, Methods, Results, and Conclusions. You may want to include a Title Page, Introduction and Discussion sections to elaborate on your work, but keep in mind we will be strictly enforcing a 6 minute maximum for presentations. Utilising more than 12 slides would be ill advised.
- Make full use of figures, graphs and tables to enhance your subject
GUIDANCE ON POSTER PRESENTATIONS
- Prepare a short (< 60 seconds) oral guide through your poster to be offered to those that prefer your words before reading for themselves.
- Posters should follow the format of the abstract and include the following sections: objectives, methods, results and conclusion. Follow advice on poster design include more detail than is possible in abstract and make effective use of tables, figures and illustrations to enhance your message. The following criteria are used to score Posters for prizes:
- Sensible poster layout that allows flow of argument with appropriate title
- Plan of study design with hypothesis/rationale and appropriate methods
- Accurate presentation of results with appropriate use of figures and statistics
- Conclusions clearly presented and are justifiable from the results presented
- Excellence in the art of display that enhances and does not distract from findings
GUIDANCE ON POSTER LAYOUT
- Posters should be in ‘Portrait’ layout (taller than they are wider) and A0 in size 1189 x 841 mm).
- Making a good poster is an art. Packages such as “Powerpoint” make the task much easier and allow you to experiment. However avoid simply copying and pasting your abstract.
- Do not overload your poster. Remember, you are not writing an article.
- Seek simplicity, keep text to a minimum, avoid redundancies.
- Use 500 to 1000 words (including title, figure legends and tables), definitely no more.
- The figures and tables should cover approximately 50% of the poster area.
- Prepare a 20 cm high title strip that runs the full width of the poster. Use a black and bold typeface, not smaller than 30 mm in height for the title and at least 20 mm for authors names and affiliations (the height refers to capital and tall letters), Capital letters are usually more difficult to read than small letters.
- Your poster will have 10 seconds to grab a reader, who may then spend only 1-2 minutes at your poster. Highlight your main findings. Most of us start by reading the Conclusions. Thus, don't hide them in the right lower corner. Put them on eye level, either on top of the right column or alternatively start with the Conclusions. Otherwise, structure your poster by Introduction, Methods and Results. State your aims in the end of the introduction. A clear structure is important.
- We suggest that the pathway (eye movement) is down the columns. Use 3 columns.
- The poster is supposed to be readable from a distance of 1.5-2 m. The text should definitely be no less than 5 mm for capitals and tall letters, and preferably larger. Use a constant font throughout the poster.
- Let your important points stand out. Use (but don't overuse) bold and colours.
- If possible, avoid abbreviations and acronyms, especially in the Conclusions.
- Feel free to provide one or more key references (in the right lower corner).
- Handouts of your poster on A4 paper (with your addresses) to your interested readers may facilitate future research communication.